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NASSAU HOUSE
ASSOCIATION Board Members Present: Michel Pytlarz, Sandra DeCesare, Roy Regeski and Patrick Robinson. Board Members Absent: Marisa Schenke Abreu Owners Present: 7 Michel called the meeting to order at 7:40 pm Response to Previous Minutes: Minutes to previous meeting were read and approved. Michel said we’ve taken care of the elevator alarm monitoring and have moved that service to Bass. Sandi said elevator inspection and violations have been completed; Marsel / Direct TV will need to remove cables. Pump house repairs have been completed except two additional straps are needed, Board received quote for $400.00. One strap is also needed under carport. We can remove the rust ourselves with steel brush. Pool inspection: all requirements have been met. Board will put the red stickers that are impossible to get off, on all cars parked in fire lane. It appears the City of Pompano is not going to start their own city police department. PH 7 broken window, Board will send demand letter and copy attorney that he must do something about the window prior to hurricane season; we have not received any information on his homeowners insurance and he will be liable for any damages. Treasurer’s Report: Michel read the Treasurer’s report:
Michel said we received notification from attorney’s office that the Bank of New York will proceed with foreclosure process on unit 203. $404,177 is due under the mortgage and note. If the bank purchases the property at the foreclosure sale, the bank will be responsible to us for up to six months of unpaid maintenance or 1% of the original principal balance of the mortgage, whichever is less. If someone other than the bank acquires title to the property, they will be responsible for all unpaid maintenance assessments due at time property is sold. Motion made and Treasurer’s report approved. A/C Pump House & Motor Repairs: We’ve swapped the motors out and it seems to be quieter. Michel talked to contractor and it was suggested we put something similar to a dog house over to make it even quieter. Board discussed various materials for this option, and decided on latticework wood fencing for each side facing the building and perhaps something over the top. We already have the galvanized posting in place and can strap the latticework fencing to it. Michel questioned the $400.00 quote for two brackets on pipes. Board will obtain quotes for fencing and bracket hooks. Bicycle Permits: Michel has a listing of everyone who paid to store their bike in the bike shed, there are still a couple people who haven’t paid so they need to remove their bikes from shed. Michel will make up the license permit tags this week. Any bike without a tag by 3/31/10 will be donated to a charity or the Ladies Club. Rick Battiato of Apt. 409 questioned whether the Board has the right to charge for storing in the bike shed, he feels that is a common area. Michel said he will talk to Rick and if needed will make a $250.00 phone call to our attorney to confirm this issue. Most of the owners do not use the bike shed, and Michel doesn’t see why the rest of the people should pay to have security for the few owners with bikes; that is why Board introduced the $15.00 bike storage fee. Someone is keeping a bike in the hallway and will be notified with a cease and desist letter; if the fire marshal walks in we will be fined. Nothing is to be left in the hallways. Monitor Bank Foreclosures by Attorney: Michel said we need to know what’s going on, but with the accounts that are paid up on maintenance why should we pay to monitor the bank foreclosure. We are doing our own monitoring anyway because we are our own Registered Agent and we receive copies of the court civil action summons. We have to maintain the liens with the attorney, but any small liens such as fines we will maintain ourselves. We cannot collect legal fees and interest, but if the attorney files the lien they can collect legal fees and interest. Any foreclosure paperwork will be served at the office, so we do not need to pay the attorney to monitor the process. Any liens we do file need to be renewed in one year; those liens stay with that apartment until it is sold to an owner. Every fine and assessment imposed from the owner and approved by the Board, shall become an assessment. Michel made a motion that we not monitor any bank foreclosures by the attorney if we have all assessments paid up, and we will handle any small fines and do the liens ourselves, any large liens will be handled by the attorney. Approved by Board. Sandi said we received letter from attorney’s office regarding Thakker, Apt 205. The lien is about to expire and we need to decide if we want to pay the attorney to foreclose on the apartment. Michel said we don’t want to pay for the foreclosure, we will renew the lien. Door Access by Out of Area Cell Phones: We have gotten a lot of requests to use cell phone numbers for the door access system. It used to be handled with one local phone number per apartment. Now we are getting owners who are doing away with their house phones and are using out of area cell phone numbers. Every time someone calls from the door phone to an owner with a long distant cell phone number, we pay a long distant charge for it. Michel suggested we charge a fee such as $5.00 per year for people with out of area cell phones. We’re trying to keep our budget as low as possible. There are things like the bike shed and this phone system, where some people are getting the benefit and everyone is paying for it. Cheryl said there are about 20 long distant phone numbers programmed into the door access system. Michel said he will go back over each phone bill to see how much this is costing us and will present the information at the next meeting. Main Drain Line Clean Out: Michel said we are due to have our main drain lines cleaned out. Every time we have the main drains cleaned, we have a problem. However, if we don’t have the drain lines cleaned out and we have a problem, then the condominium association has not done its annual maintenance on the drains and consequently we become liable. Roy said you have to do regular drain line cleaning and get rid of the grease. Michel said the problems are the backups that occur inside the apartments that can happen even a week or so after a drain line cleaning. Board may ask one stack to run their hot water to help flush down the grease. Sandi said we had a laundry room floor drain backup, and PCA said those drains need to be cleaned out also. Michel will talk to Brian at PCA to get price to do all the drain lines properly. Michel wasn’t too happy with Rapid Rooter. When Rapid Rooter came out last time, Miguel opened all the traps for them to clean out, and they said they don’t go into that area because their equipment goes past that section. Roy said if people would stop pouring grease down their drains, we wouldn’t have problems. Grease should be frozen then thrown away in the trash, not poured down the kitchen sink drains. Also, the board wants to know why PCA charged us for 2 visits to clean out the 8th floor drain pipe. Michel to call PCA. Roof Access Restriction: Michel said we will find out from the fire marshal if those doors can be locked. We are aware people are going up to the roof late at night, and it is a restricted area and a liability to the Condo. Once we find out who it is, we will be fining them. In the meantime, we will be looking at the cost to the association for what we need to do to prevent people from going onto the roof. Trash Problems: Michel said we had a big problem with someone jamming up the chute the other week. We think it may have started on the 8th floor. There was a vacuum cleaner, hangers, men’s clothing with paint on them, all jammed into the chute; no one came forward to apologize. Board is trying to determine who was responsible. We had two board members with cuts on their hands while trying to unclog the blockage in chute, and one board member nearly lost an eye. Removal of Notices: We have filmed an owner who came through the back door, tore down a notice for one of the owners that was holding a function in the recreation room, walked to the mailroom and saw another notice that he pulled down, then he went upstairs. Michel confronted this owner today, and owner denied all knowledge of this. Michel feels we need to send out a Cease & Desist letter, or bring him before Grievance Committee. Fines: Fine for owner of Apt. 1101 regarding their renter has been paid; renter was in apartment longer than the one year limit. Apt. 403 has a fine for unattended contractors coming into the building; Michel thought the fine imposed by the Grievance Committee was excessive. Roy said the BOD has no rights over what the Grievance Committee decides on a fine. Sandi said the BOD has the final word on the matter; Michel agreed but doesn’t think it’s a good idea to override the decisions of Grievance Committee. Michel will discuss with attorney. New Business: Rental Fees: Michel said the same person who rented Apt.1101 wants to rent Apt. 906. Michel read our rules, and it states that every time someone wants to rent an apartment, the $100 fee needs to be paid by the owner and renter. The question here is that we’ve already done a background check on this renter and don’t need to do another interview. But then the previous owner may be upset for paying the fees and insist that they split the fees. Michel asked for opinion of other Board members. It was agreed that every time someone wants to rent an apartment, the fees must be paid even if the same renter is wishing to rent from another owner. Unit PH 7 - Window: Michel said we need to send a Demand Letter to owner of PH 7. If owner hasn’t done the repair or window replacement by May 1, 2010, we will contact the attorney. Owner should notify us as soon as possible to let us know when he is going to put in the new window. Roy said we should inform owner that if he doesn’t replace window and we have a hurricane or bad storm, then he is responsible for damages. Michel said we haven’t received proof of insurance from him; he will be liable for any damages in the building that occur as a result of the broken window. We are now demanding that he have the window replaced or we will pass this one to the attorney. Unit 309 - New Owner: Sandi said the interview has been completed for Teresa DeSanctis, buyer of Unit 309 and the Board has decided to approve this new owner. Roy said we should take pictures of all new owners and family members. Replacement of Old Shrubs: Sandi will get quote for bushes in back, in pool area, and also by front door. Michel asked if we could do the work ourselves. Roy said we could pull the old bushes out, and Sandi said putting in the new bushes will be easy. Sandi will get quote from Ted Connors to replace shrubs, and see if it would be cost effective to do it ourselves. Limiting Parking Spaces for Renters: Sandi said we are running out of parking spaces. We have one renter with three cars. Michel said that no apartment in the building has more than one space. Parking along front wall is on a first come first serve basis, and cars need to be moved every three days. No parking in yellow service areas after 8:00 am until 6:00 pm. There are plenty of spaces that people can rent from other owners except around Christmastime. Michel said we have the red violation stickers and we will be using them. Fire Dept. Lock Box: Sandi called the fire marshal about someone coming out to open our lock box so we can update the listing of owners who would need assistance during an emergency. He said the fire inspector would need to come out and inspect our entire building. Fire inspector never came out. Sandi will keep the list hanging in the office, copy to each Board member, and place inside fire alarm system. Roy said we should have one person on each floor in charge in case of emergencies. Michel said we should post notice so people can let us know if they would need assistance evacuating the building, Roy and Sandi said that everyone would have their name added. Recycling for Highrise Buildings: An owner asked about recycling. Michel said the city is working on implementing that program. If we did it ourselves it would cost about $200.00 per month. We had a group of owners willing to pay the fee themselves, but we don’t have the room for the big containers. The big container for newspapers and pick up is free to us, and we get a small payment for recycling. PH 6 - Door Replacement: Owner of PH 6 asked whether her door needs to be wooden door, or can she have a steel door. Michel said door can be steel as long as it looks like the other doors, and painted with same paint color. They will probably need a steel frame as well, and need to comply with code and obtain permit and possibly a structural engineering report. Another owner said you should get the cost of permits and engineering report included in your contractor’s quote. Rear Parking Lot Fence Treatment (On Hold) Procedures for New Owners and Renters: (Ongoing) Window or Shutter for Breezeway: (Ongoing) Hurricane Preparedness – State Requirements: (Ongoing) Fire Alarm System: (Ongoing) Replace Back Entrance Phone System: (Tabled) Permanent Posts for 5 Minute Parking Area: (Tabled) Motion was made to have the meeting adjourned and was seconded. Meeting adjourned at 11:00 p.m. Minutes taken from tape Cheryl Koski, Office Manager |
