NASSAU HOUSE ASSOCIATION
BOARD OF DIRECTORS MEETING
TUESDAY, FEBRUARY 16, 2010

Board Members Present:  Michel Pytlarz, Sandra DeCesare, Roy Regeski and Marisa Schenke Abreu

Board Members Absent:  Patrick Robinson

Owners Present:  4

Michel called the meeting to order at 7:35 pm

Response to Previous Minutes:   

Minutes to previous meeting were read and approved.  Roy asked about status of broken window for PH7 and termites in 902. Attorney had advised the Board that if it’s an endangerment or problem that could affect other people, we are allowed to go in there and take care of the issue.  We are treating 902 regularly by Bug Off.  Cheryl contacted owner of PH 7 several times about getting their window fixed and owner told Cheryl that she was harassing them.  Sink hole problem in back was caused by a water leak. 

Treasurer’s Report:

Michel welcomed Marisa Schenke Abreu as our new Treasurer.

Motion made and Treasurer’s report approved.

Legal Contact:

Civil Action papers are not going to the attorney’s office, this type of information is going to our Board Secretary and we then forward on to the attorney’s office.  Our attorney wants to be named as our Registered Agent so that he receives this information direct; of course there would then be more fees involved.  Board discussed; motion made and passed to name the management office as Registered Agent. 

Alarm Monitoring:

We currently have two companies monitoring our systems.  Bass United handles most everything including our fire alarms.  Broward Security has been handling our elevators telephones, and their five year contract is expiring 2/28/10.  Michel said he would rather that Bass handle everything.  Sandi reported that we have been paying Broward Security $300 per year, and Cheryl talked to Bass United and got them down to $216.  Motion made and approved to contract with Bass to monitor the elevator phones. 

Bicycle Permits:

Board will be donating to a charity all bikes in the bike shed that do not have the $15 permit tag and are unclaimed.  Motion made and approved to give owners until 3/1/10 to pay the $15 fee at the office for the bike permit tag.  Bikes without permit tag will be donated 3/31/10.  The tags will be valid for one calendar year.  This does not apply to bikes kept in owners apartments. 

Elevator Inspection Violation – Deck Tight / Marcel:

Board has been working with vendors on this issue for couple months. Deck Tight will be out to drill a hole through the roof to accommodate the Direct TV cable lines with Marcel on 2/23/10.  Board will review the roof area to be worked on before the 23^rd.  Board will ask Marcel status of HD.

Filing of Infraction Liens:

Sandi made up Claim of Liens for two owners, and went to the courthouse to file them for cost of $26.00.  To avoid attorney fees, the Board will be filing certain liens rather than the attorney. Board will confirm how long the liens are valid as they’ve received conflicting information. 

AC Pump House & Motor Repairs:

One of the two spare motors is working fine; Roy said both need new seal bearings.  Sandi said the motor that is online needs a non-sealed bearing, the one that’s offline can use a sealed bearing.  Michel said the pump is too loud.  Board received quote for $1540.00.  Board will contact Al Grosso of Apt. 105 to get his opinion on whether this charge is in line with the work to be performed. 

We also had work done on the pump house.  Sandi said they will be back March 8^th to finish the work which will take couple days; we do not need to shut down our AC or heat during the repairs.  They will put padding where the pipes rest on each other.  Rods that hold up the ceiling brackets need to be larger.  Sandi asked them about the rust on the blue pipes; its recommended that we use a steel brush to remove it and spray with Osfo. Michel asked that they also put couple of strap holders on pipes outside the shed under the carport, and see what can be done about making the pump quieter.  Michel said he doesn’t want to spend the money on the spare if we aren’t going to be using it, but would like to have a spare on hand that would work should we need it.    Board will find out charge to swap out the pumps. 

Pool Inspection – Department of Health:

We have three violations.  They told us the log outside on PH readings is not updated because they didn’t read our log correctly.  The safety ring is too small although we’ve used that size for years.  Board approved purchase of new safety rings to comply with new requirement, need 18” because our population has grown in size.  They also said the water flow is too slow and filters need to be cleaned. 

Power & Water Outages:

Michel said we had a power outage recently and everything kicked in nicely, elevators worked during the power outage.  A water outage happened here the other night.  When owners find they are out of power or water, they need to first call the power or water company; do not call a Board member.  If it is something to do with the power or water company, the Board is not able to fix it.  If they say there is nothing wrong in the area, then call a Board member

Trash Collection:

We’d like to cut down on our trash collection as people start to leave and go away for the summer.  When possible, owners should hold onto their trash from Saturday noon to Monday noon.  Please drop down your trash Friday night.  We are still having problems on Monday’s since there is no pick up since Saturday morning.  Any large trash needs to be brought downstairs.  People are throwing large items down the chute and it gets stuck and backing up the entire chute, and the weight of trash backup can break the hinges on the chute. 

Fire Lane:

Michel said people are parking in our fire lane.  We saw how many emergency vehicles were involved during the recent fire at Granada House.  We will put the violation stickers on car windows that are parked in our fire lane.  Sandi said we need to update our list of owners who would need assistance getting out of the building during an emergency.  There is a listing that is kept outside in our fire box for the fire department.  Sandi will contact the fire department after the listing is updated. 

New Business:

Ladies Club Purchases:  Sandi stated that the Ladies Club purchased two blowers for the building for when we have water leaks, and two floor heaters (one to keep Cheryl warm in the office, and the other for anyone who may need it when their heater isn’t working).  Michel expressed his appreciate to the Ladies Club for their generosity and thoughtfulness. 

Attorney Fees:  Sandi said Cheryl was agitated when she received the last bill from attorney’s office.  We sent the attorney final summary judgment that we had received first since we are the Registered Agent for Nassau House Association.  We copied and sent on to the attorney.  The attorney is charging us by the hour to open up and read it.  Michel said this is normal.  Sandi said they even charged us for postage and to make copies, how many files do they have that they need to make copies and mail out.

Contractors in Building:  An owner asked if contractors are responsible for clean up of rugs in common areas.  Michel said yes, they are responsible.  We’ve gotten numerous complaints on contractors working in 403.  Owner will be contacted, key fobs will be deactivated, and we will inform contractors they are barred from the building until we have resolved the issues with the owner.  The contractors damaged our elevator doors, they don’t clean up after themselves, hallways are a mess and Marly had to clean them twice a day, and there’s sawdust in groove of elevator door.  We will keep the $100 elevator deposit, and owner will also be fined.  Board will call the contractor and owner, and no work will be done until issues are resolved. 

City Police Department:  Owner wanted to let people know that City of Pompano wants to start their own police department. There is political posture between the Sheriff’s Office and Pompano City. What the city is not coming forward and saying is that they’re going to raise our taxes because they need $10,000,000 to start up the police department, and will not include Detectives, Drug Enforcement, SWAT or specialized units. People should email their city commissioners to voice your opinion. Owner will post information on bulletin board, and give copies to Cheryl in office for anyone to pick up. Michel said this is the wrong time to have our taxes raised, and we currently have a handle on the drug problem in the area which would probably be handled by the Sheriff’s office even if we have our own police department. 

Environment:  Owner brought up the issue of the presentation that was given last year about making the building more environmentally friendly.  Michel said the Board has kept the budget as low as it can.  Right now is not the time; we do not have a spare dime in the budget.

Budget:   The budget, as presented by the previous Board, is approved and accepted by the new Board for calendar year 2010.

Rear Parking Lot Fence Treatment  (On Hold)

Procedures for New Owners and Renters: (Ongoing)

Window or Shutter for Breezeway:  (Ongoing)

Hurricane Preparedness – State Requirements:  (Ongoing)

Fire Alarm System:  (Ongoing)

Replace Back Entrance Phone System:  (Tabled)

Permanent Posts for 5 Minute Parking Area:  (Tabled)

Motion was made to have the meeting adjourned and was seconded.

Meeting adjourned at 9:15 p.m. 

Minutes taken from tape

Cheryl Koski, Office Manager