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NASSAU HOUSE
ASSOCIATION FRIDAY, DECEMBER 9, 2010 Board Members Present: Roy Regeski, Pat Robinson and Rick Battiato. Gladys of Integrity Property Management also present. Owners Present: 5 Meeting was called to order at 10:00 a.m.; quorum has been established. Response to Previous Minutes: Motion made and approved to waive reading of previous minutes and to approve the minutes as is. Management Company: Gladys Deoreo-Salemi is our new property manager and will be working with the board on day to day operations, emergencies, budget items, office staff, maintenance staff, contractors and vendors. She will be taking the load off the board members as well as Cheryl in the office. Owners should contact Gladys instead of the board or the office. Financials: Gladys said the last financials done by our accounting firm were for September. Marisa just recently gave the accountant the October information. The October and November are outstanding, but Gladys will estimate in order to do the annual budget. Gladys is upset that we will be basing our budget on September financials. Gladys said we will stay with our current bank until January; IPM is paying our bills and making bank deposits. Once budget is approved, letter and coupons will be mailed to owners. Owners can either drop off their maintenance at the office, or send direct to address on the coupon. If someone wants to pay annual, they can still do that. Gladys asked Roy if he wants to keep the budget as is, or does he anticipate a large increase. Roy said we generally need to change something one way or another, and we now need to factor in the cost of the management company. Gladys said the cost of the management company is being offset by lowering the accounting charges and Cheryl’s salary is lower. Roy said we are paying $18,500.00 for IPM. Roy needs to determine what the affect will be on apartments A, B and C. Roy said we pad some of the budget items so we don’t need to do special assessments. Gladys said the office supply expense needs to be increased because they will be sending mailings out of their office, and Cheryl used to hand deliver. Roy told Gladys that she can use our mail cubby-holes, unless its something that needs to be tracked or sent out certified. Board can decide if they want to go from five to three board members. Pat said it should be easier on board members with the management company in place. Gladys said the statutes changed in July and the board members have to be voted in every year. Vivian has resigned from her position on the board which would have ended in January 2011. Marisa is moving; Gladys said she could still be a board member until she sells her apartment. Old Business: Roy wants to rebuild the shuffleboard court, get new elevator pads, and replace the awning. Board is getting bids. Owner spoke up and said she wrote letter to the board about redoing the outside bathrooms; Gladys will review with the board and said that it was a great recommendation. New Business: Gladys and the board discussed pay increases for the staff. Roy suggested $0.50 hourly raises. Gladys said that Cheryl’s raise should be postponed since she is part time. Pat said Cheryl goes over and beyond the call of duty, and Rick said her pay is peanuts compared to her responsibilities. Owner said she wasn’t happy that the office is only open two days a week and only half days. Gladys said the owners can call her at IPM at 954-346-0677, and that people can get their tokettes on Mondays and Thursdays when office is open. Gladys said the change is difficult at the beginning until owners get used to it. Roy said Cheryl gets many interruptions for concierge services and that’s why she shuts the door for an hour to get work done. Roy said we didn’t have anyone in the office before they hired Doris. Rick presented information from Bass regarding our fire alarm system. Roy said they put new pull stations on each floor, and since then the alarm has gone off four times. If the yellow light comes on the panel, it means system trouble and the fire department wouldn’t be notified. The fire department only comes out when the red lights are lit. System trouble is showing at 7 Floor South. Rick doesn’t think it’s the pull stations that are causing the alarms to go off, he thinks the board is old. He said he talked to Bass but didn’t get into the repair part. The voice activated system they are proposing would replace our troublesome system, the fire department would call to notify you of a fire, the call would go into every bedroom apartment. It would meet the new code, but costs a lot of money. A fire emergency system can be substituted for a full sprinkler system. Rick said our system needs to be updated. One of the new systems will be required by 2019. Gladys said you can opt out of having the sprinkler system. Roy said from the minute we do anything with the panel, everything then needs to meet city code. Gladys said you don’t need to do sprinklers if you get the panel up to city code. Roy said we might have an assessment of at least $1000 per apartment. Rick said he hasn’t yet had a chance to speak to the repair people, but will get to the bottom of why the alarms are going off and showing system trouble. Roy said our lawyer suggested we not opt out of the sprinkler system requirement right now, because if the law changes after that then you are locked into the alternative option. Rick said the new board members need to know how to shut off the alarms when it malfunctions. Rick said we don’t have a very good set of blueprint plans for the building. Roy said there is a good set hanging in the shop. Roy will sign off on the $475 quote for exterior lighting timer. Pat said we had a hole in electrical conduit in pump house, and water was leaking into it, Miguel built it up so water cannot leak in. Pat said we don’t have a problem with it now. Rick said when IPM does a mailing to owners the postage itself costs $67.00 for 152 units. Gladys said if it’s a mailing of any importance, they can’t leave the information in the cubbies. Gladys said she also has checks for the board to sign, and we only need one board member to sign checks. Roy said he would rather that two board members sign all checks, and one of them should be the Treasurer. Rick said there are financials that need to be done, as he is taking care of this for Marisa. Gladys said payment information for November must be given to our accountant, and IPM took over for December. The accountant will only be needed for yearly tax returns and financial review, and Gladys will get rates for that service to compare with another accountant’s charges. Rick will get with Marisa to find out what information accountant needs for November records. Pat asked the board if anyone received quote for automatic shut off on the pump. Pat will call Micky at Hill York to follow up. Rick said he called people to fix the awning in back and the screen, and hasn’t received any calls back yet. Motion was made to have the meeting adjourned and was seconded. Meeting adjourned at 11.26 a.m. Minutes taken from tape. Cheryl Koski, Office Manager |
