NASSAU HOUSE ASSOCIATION
BOARD OF DIRECTORS MEETING
TUESDAY, APRIL 20, 2010

Board Members Present:  Michel Pytlarz, Sandra DeCesare, Roy Regeski, Patrick Robinson and Marisa Schenke Abreu

Owners Present:  4

Michel called the meeting to order at 7:35 pm

Response to Previous Minutes:   

Minutes to previous meeting were read and approved.  Michel said the renter has decided not to rent apartment 906.  The owner of PH 7 will be having all new windows installed in his apartment.  Michel will be meeting with PCA to discuss the main drain clean outs, and anyone who needs a new water heater should let us know now.  Roy said they need to clean out the laundry room main drain lines properly; we had two backups on 8^th floor.  Roy wondered if people washing clothes with too much sand on them could be clogging up the main drain line.  One strap is still needed in pump house.  Michel thinks the water pressure has been turned up in our building, and that may be causing too much pressure and vibration in pump house. 

Treasurer’s Report:

Marisa Schenke Abreu, our new Treasurer, gave the report as follows:

Bicycle Permits:

Michel spoke with Rick of Apt. 409 and he has made payment.  Michel will get the bike tags made up.  Sandi said there are three bikes in the shed that are unclaimed, and will be donated.

Parking - Signs and Service Area:

Michel said the yellow service area has a lot of problems with owners parking there after 8:00 a.m.  Also someone is parking in the open area just west of the service area, and is causing problems when Waste Management tries to turn that corner to pick up the trash; a fire truck would also have problems.  We will have a contractors parking pass for the yellow service area.  There is another problem with a contractor’s commercial vehicle parking in our lot overnight, a few owners have complained.  Board will send Cease & Desist letter to owner who has family member here with the commercial vehicle.  Our parking signs have faded and we need to post No Parking signs in two areas.  Board discussed the least expensive option for the new signs, and it was decided that Sandi will paint the signs.  Michel made motion to approve, motion seconded and approved.

Landscaping:

Sandi has quote for $1,482.00 from Ted Connors for the shrubs to be removed, new shrubs replanted in back of building and small section in front facing east.  Board felt that was a reasonable quote.  As the cost to buy the plants ourselves would be about $1300.00, that leaves only around $200.00 for labor.  Michel would like to work on the pool area as well.  Michel made motion to approve Ted Connors quote, motion seconded and approved.

Dumpster Schedule:

Michel noticed the dumpster was about half full Monday evening.  Roy said Tuesday morning it was still only half full.  Since many owners are now going up north for the summer, the Board decided to cut out trash pickup on Tuesday and Thursday each week.

Pool Heating:

The big issue with the pool heater is it will run non-stop when we have cold rain and wind.  Michel said we should turn the pool heater off when there is a cool spell for a few days.  Board discussed when the pool heater should be shut off for the summer.  Last year it was shut off beginning of July.  Roy thinks it should always be shut off at 3:00 pm each day; Michel said people swim early in the morning and it will be too cold for them.  Roy said a neighboring building put in solar panels and that cut their pool gas bill down to $200.00 a month.  Michel said that he had looked into putting solar panels on south covered parking, We would have to do an amendment if we put them in place of the scuffle board court.   Michel thinks it’s still too cold to turn off pool heater now.  Board has decided to turn off the pool heater June 1^st, and turn it back on October 15^th. 

Fire Inspection:

Michel said we passed the fire inspection with flying colors.  However, we were very lucky because at the time of inspection, we didn’t have anything left in the hallways or catwalks.  We only needed an extra set of keys, which Miguel has secured.  Sandi has an emergency list available for fire department of people who would need assistance getting out of the building.

Direct TV:

Marcel has come out and relocated the cable lines.  We are waiting for his portion of payment on roofing bill. 

Grievance Committee:

Grievance Committee determined that owner of 901 did not do anything wrong; there was insufficient evidence.  Michel said all the Grievance Committee is required to do is determine whether or not someone did something wrong. The Board then decides whether to apply the committee’s recommendation.  The fines are established in our documents at $50.  The situation regarding unit 901 is now closed.  We are looking for volunteers for the Grievance Committee. 

New Business:

Tree Trimming:
Sandi brought up the fact that it is time to trim the trees in preparation of hurricane season, and suggested we cut down the tall thin palm trees on east side of building and the landscapers didn’t think they could even reach them.  Michel doesn’t like cutting trees down.  Roy said it costs us quite a bit to get them trimmed of coconuts every year, but votes to keep the trees. Michel complained that the lawn by front sign needs attention and is full of weeds.  Sandi will get quote from Ted Connors on these issues.

Liens on Owners:
Michel will talk to attorney on the specifics and determine if we should renew the liens.

Mortgage Down Payment:
Roy said the condominiums that mandate 20% down have the least amount of foreclosures, and a lot of buildings have the 20% requirement.  Michel said the banks are now requiring 20-30% down payment anyway, Michel would rather get one year’s maintenance up front from new owners.  Michel doesn’t want to cause any burdens for owners who want to sell their apartments; we already have a hardship in that some banks want reserves which we have voted down each year.

Fines:
Owner had question regarding the amount of fines.  Michel said our documents state the fine is not to exceed $50.00 per day.  The state law allows fines to not exceed $100.00.

Rear Parking Lot Fence Treatment  (On Hold)

Procedures for New Owners and Renters: (Ongoing)

Window or Shutter for Breezeway:  (Ongoing)

Hurricane Preparedness – State Requirements:  (Ongoing)

Fire Alarm System:  (Ongoing)

Replace Back Entrance Phone System:  (Tabled)

Permanent Posts for 5 Minute Parking Area:  (Tabled)

Motion was made to have the meeting adjourned and was seconded.

Meeting adjourned at 9:25 p.m.

Minutes taken from tape

Cheryl Koski, Office Manager