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NASSAU HOUSE
ASSOCIATION Board Members Present: Michel Pytlarz, Sandra DeCesare and Patrick Robinson. Absent: Dawn Jenkins and Roy Regeski Owners Present: 4 Michel called the meeting to order at 7:45 pm Minutes of the 2/10/09 and 2/28/09 meetings read and approved. Response to Previous Minutes: Michel said the correction to one owner’s AC valves was completed by PCA. Michel is reviewing the option whether to purchase phone/fax and copy machine, as we’ve never replaced the drum before. Water damage to 501 needs to be handled by owners and plumbing company, Board has nothing to do with it. Concrete wall is being repaired. Treasurer’s Report:
New Owner: New owner of apartment 804 was approved; proof of notary was provided. Procedures for New Owners and Renters: Michel wants to change a few things on the checklist and interview form. If applicant is not a US citizen, we are not able to run the criminal background check through our system. Our vendor can run it for an additional charge and takes about ten days for report to come back. We may ask non-US citizens to supply us with a notarized or certified background check and credit report. Board will check on the legalities of this issue, and will confirm whether we have 30 or 60 days to approve a new owner. Owners are allowed only a one-time rental; rentals are for a period between four to twelve months and cannot be renewed. Rear Parking Lot Fence Treatment: Sandi has received options for other plant treatments for the back fence. Price will depend on whether we should extend the plants and remove the closed gate. Michel said we should leave the gate as is so we don’t need to incur costs for permits, etc. We may be able to hide the closed gate with the plants. Board made decision on the plant selection and will extend to end of gate. Sandi will obtain quote. Water Heaters – Official Time Span: Original time span for replacement of water heaters was set at 12 years. PCA agreed with the 12 year timeframe. The change in 2005 to replace heaters every 10 years was never officially changed in our Rules and Regulations. Therefore, Board will enforce the 12 year period of time for replacement of water heaters. Owners should inform office when they replace their water heaters so we can update our records. Any owner without a date listed of installation for water heater will be notified their heater needs to be replaced, unless they show receipt or proof of installation within the last 12 years. Michel will call PCA to possibly lower our already discounted price for the owners. New Business: Doors: Doors for 6th and 9th floor meter rooms need to be changed, as well as penthouse laundry room door. Pat said we should put kick plates on the doors, Michel agreed the lower part of the door is where the damage begins. Cost will be approximately $600 to replace the three doors. Michel made motion to proceed with replacing the three doors, and Board will get price to put kick plates on all meter room and laundry room doors (26 doors done in stages), motion was approved. Waste Management: Initially, Waste Management wanted to give us two small dumpsters and we would have to switch them around when one is full. They agreed to take one away, and will pick up the trash every day except Sunday for the same price as three day pick up. Now they want to give us a 6 cubic yard dumpster and go back to three day pick up, but Michel wants them to also pick up on Saturday with four day pick up, Board members agreed. Michel likes the daily pick up because it cuts down on the smells in the summer months. Board would like owners to take their trash down Friday so it’s picked up on Saturday morning, otherwise it will be there until Monday. Pest Control: Sandi stated that Bug Off needs to change their schedule for our pest control treatments; Bob from Bug Off will be moving to a more supervisory level and we will have a new technician. Cheryl told Bug Off that it is okay to change the day of week that they come out, but we need to keep the time of treatments to be in the mornings when Miguel is free and office is open. Bug Off to get back to Cheryl with new schedule. In the meantime, Sandi is reviewing costs for treatment through another pest control company that normally treats one time per year, but can also do treatments on monthly basis. Front Access Phone: Sandi is having trouble getting the front door to open for guests that call up. We’ve had Bass out here previously when an owner had same problem, and they did not detect any problems. Some owner’s phones are not registering the “9” to open the front door. Units in Arrears: Michel stated we sent letter to attorney notifying them we do not wish to foreclose on the apartments, but we do wish to keep the liens active every year. Window or Shutter for Breezeway: (Ongoing) Hurricane Preparedness – State Requirements: (Ongoing) Fire Alarm System: (Ongoing) Replace Back Entrance Phone System: (Tabled) Permanent Posts for 5 Minute Parking Area: (Tabled) Motion was made to have the meeting adjourned and was seconded. Meeting adjourned at 10:15 pm. Minutes taken from tape Cheryl Koski Office Manager |
