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NASSAU HOUSE
ASSOCIATION
Board Members Present: Michel Pytlarz, Sandra DeCesare and Patrick Robinson. Board Members Absent: Roy Regeski and Dawn Jenkins Owners Present: 3 Michel called the meeting to order at 10:00 am Response to Previous Minutes: Minutes to previous meeting were approved. Treasurer’s Report: Michel read Treasurer’s Report:
Motion made and Treasurer’s report approved. Petitions for Pets and Rental Policy Changes: Board has received both petitions to allow pets in the building and to change the rental policy. Since all Board members are not in town, the Board discussed the petition issues over the phone, and felt that due to the far reaching impact these changes would have on the association, it would be in the best interest to discuss this in a full board meeting with more owners present and to hold off sending out the straw vote until the package goes out in November for the Annual Meeting in order to keep costs down. All owners will have a chance to place their vote on these issues. Insurance: Our insurance agent provided us with information regarding need for an updated appraisal for our building; this is to be done every 18 months. The board decided to go with the less costly option that does not require an onsite inspection. Property Inspection: City requires all buildings over 40 years of age to be inspected by an engineer or architect. Sandi received four quotes from different engineers/architects. If our building is determined to be structurally and electrically safe, another building safety inspection shall not be required for 10 years. If the building is found to be deficient in either of these areas, we must complete repairs within 180 days from date of inspection. All repairs need to be in compliance with permitting requirements, applicable building code and licensing laws. Board would like to go with the least expensive quote for the inspection; Sandi to call city to confirm the contractor’s licensing is valid. Board is concerned that our building was code compliant based on the requirements from when building was initially completed, if building now requires repair we may need to comply with expensive current code requirements which could result in an assessment. Based upon Sandi’s interviews with the various contractors and Board discussion, it has been decided to go with Mark Doan of Spartan Contracting Services. We will have them do the inspection for us. Sandi does have a few questions for the contractor prior to final approval. Water Heaters: Water heaters have almost all been replaced as needed every 12 years. New Business: New Owners 403 & 1001: Board interviewed purchaser of 403 Sandra Yerg, and purchasers of 1001 Peter and Catherine Cartmell. Board interviewed and approved new owners. Elevator Pads: Our documents state we should be charging owners $100 for elevator pads, and if no problems and owners put the pads away themselves when they need them after 3:00 pm, then we refund the deposit check. We will be enforcing this rule once again. As reminder, owners need to notify office 24 hourd before they need the elevator pads up so that Miguel can do so the following morning without being interrupted in the middle of other projects. Air Conditioning Maintenance: Board discussed flushing out the AC lines once a month rather than once every two months. Michel cut it down to once every two months to save on water usage, Pat feels this should be done more often since there is a lot of buildup in the lines. Information for Owners: We will be drafting up a Departure Tips form and Important Reminder notice that will be given to every owner. Landscaping & Pool Service: Michel or Sandi will be talking to Jason of Ted Connors regarding landscaping issues. We are looking into replacing our landscaping company, and we are also waiting on a quote from a new pool service provider. Procedures for New Owners and Renters: (Ongoing) Window or Shutter for Breezeway: (Ongoing) Hurricane Preparedness – State Requirements: (Ongoing) Fire Alarm System: (Ongoing) Replace Back Entrance Phone System: (Tabled) Permanent Posts for 5 Minute Parking Area: (Tabled) Motion was made to have the meeting adjourned and was seconded. Meeting adjourned at 12:30 P.M. Minutes taken from tape Cheryl Koski Office Manager |
