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NASSAU HOUSE
ASSOCIATION TUESDAY OCTOBER 7, 2008 Board Members Present: Michel Pytlarz, Tom Puntillo and Dawn Jenkins Absent: Roy Regeski Owners Present: Two Michel called the meeting to order. Minutes of the last meeting read and approved for July 1, 2008. Response to Previous Minutes: Michel reported pool issues have been resolved. For the breezeway, we put a screen in temporarily. Deck Tight Roofing came out to inspect the roof and found no problems and they gave Miguel suggestions on cleaners to get the stains off the roof. Miguel to remove rusty water immediately when he bleeds the stacks. Cheryl has taken over as office manager and she is very thorough with everything she does. She is a bit overwhelmed because of constant interruptions and she wants to get organized. Michel reiterated that owners must NOT call Cheryl when she is not working. Cheryl has done some research into homeowners insurance and you can get a roof mitigation form from Cheryl that might cut your homeowners insurance premium. She’s also been trying to find out about flood insurance. Michel also said if owners do not have flood insurance, your homeowners insurance will not cover anything in your apartment if for instance the building’s structure is damaged by flood waters. Treasurer’s Report:
New State Condo Regulations: We spent a lot of money and had a vote 5 years ago to vote in the 2 year term period for a Board member. State is now saying that we now need to opt in by vote of the owners to keep it legal. State also requires that directors need to sign a form that they understand all of the condominium rules, regulations, documents and state requirements. There are also new requirements on financial reports relating to reserves, which we do not have, and audits which are costly. There are many other issues, including hurricane shutters/windows, Association and Unit Owners Insurance responsibility, Estoppel Certificates, and the Board will meet with attorney to discuss these issues. Michel is unhappy with the State changes because they are trying to regulate the Boards and it will just cost the owners more money. Units in Maintenance Arrears: We have three units that are in arrears, 902, 203 and 205 with their maintenance. We will probably be $10,000 below what our budget should be, and consequently the Board has stopped spending any money. Banks are only responsible if they put the unit into foreclosure. July 1st the law changed, the banks are now only responsible for six months of maintenance. Michel is concerned we may not have enough money left for the year end and hopes we do not have to do a small assessment. Unfortunately when we did the budget last year we did not take into consideration that some people would not be paying their maintenance. Unit 902 wrote us a letter a while ago asking us to waive our rental policy. Michel explained to them that we had taken a vote on changing rental policy, and it was turned down by large majority. Tom said it is time we re-evaluate our rental policies. Tom said perhaps the Board can buy the condominium and do a corporate lease on it which then might not be governed by our documents relating to rentals. An owner asked if an association could buy a unit and then sell it in a private sale. Michel told Tom that if he could put together a program regarding the rental terms, we could have another vote during the general election. New Phone Access System: We had to get a new phone system for the front door. We had a lot of issues with the programming which is being resolved. You can use the new phone in front with your cell phone; the old system did not work with all cell phones. Your visitor can enter your code (or scroll for your name to get code) to dial. Back door phone replacement postponed until next year. Insurance: Michel will be meeting with the insurance agent as our insurance is due for renewal the end of November. Cheryl would like to sit in on that, she has an interest in insurance issues and has a lot of questions for the agent. As we creep closer to the $20,000,000 value, then we have options like QEB to come back in and insure us but QEB’s requirement is that every exterior door and window be hurricane proof. When we have the insurance figures, we will be working on the budget. Approval of Tree Trimming and Replacement Trees: Sandi had met with Ted Connors. They want to trim coconut palms, sable palms, sea grapes and the scheffelera. The pitch apples need to come out, and Dawn agreed. There are better shade trees for that area. Options to replace the trees and replanting to be discussed further. Cost to get the trees trimmed is $1500 and Michel feels we need to do it. Tom will check the grounds and will review with Sandi, and get back to the Board on this matter. Annual Tasks: Cheryl found a chart on building upkeep from 1999 and asked the Board to review and confirm that we are up to date on all tasks. Michel feels most of the items on the list are being done. The fire marshal came by and found our stand pipes were not inspected since 2005, which we have since received updated certification on. The good news is the fire marshal did not make us have a new alarm system put in which would have been a rather large assessment of about $1500 per apartment. However, they did make us put a new dialer in for the fire alarm emergencies New Business: Ken Lynn stated that an owner had windows done by Ro-Pat and paid them in full. Then Ro-Pat came out the next day and said the city makes them hire an engineer to inspect the windows and that would be an extra $500. Michel said this is a new rule regarding the engineer inspection. Michel said owners must ask questions when they buy something. Tom said when you are purchasing something and having a contractor do the work, one of your first questions should be does the price include the permit. Michel stated that on the fire alarm system we are looking at least $115,000 to replace that. The sprinkler system requirement is still in effect for 2014, and Michel is going to try to fight that one. Windows/Shutter for Breezeway: Postponed until next meeting. More research to be done. Permanent Posts for 5 Minute Parking Area: Postponed until end of year. More research to be done. Motion to have the meeting adjourned by Tom and seconded by Dawn. Minutes taken from tape Cheryl Koski Office Manager |
