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NASSAU HOUSE
ASSOCIATION TUESDAY, DECEMBER 16, 2008
Board Members Present: Michel Pytlarz, Dawn Jenkins and Roy Regeski Owners Present: 8 Michel called the meeting to order. Minutes of the last meeting read and approved for November 4, 2008. Response to Previous Minutes: Dawn stated that her insurance company will offer $2000 loss assessment coverage beginning 1/1/09 as required by law. Roy said he doesn’t think Knox Pools is doing a good job, however, during last meeting one of the owners made a comment that the pool has been looking better than ever. Michel said this is the third pool company we have used. Treasurer’s Report:
Special Meeting Vote on Staggered Terms: The state required that we have a vote to confirm our existing rules as far as staggered terms is concerned, and that we have a vote of 50% plus one as per our attorney. We have 91 Yes votes, and we needed 77 in order to keep the staggered board terms with three Board members staggered one year and two staggered the other year. We have 87 proxy’s that voted Yes, and 4 owners at the meeting submitted Yes votes, giving us a total of 91 votes. That motion is carried and approved, the staggered terms are adopted as per the majority of the condominium association. 2009 Budget: Michel spent a lot of time on the budget. The monthly maintenance required will be going up just under 13%. The reason for this is that for 2007 we estimated a lot of expenses to be higher than needed as this was just after the hurricane and we did not know exactly how much everything was going to cost. We ended up with $47,000 excess at end of 2007 budget which was carried over to this year. Our total budget for this year will come down about $7,000 from last year; however, our maintenance payments will go up. Dawn has reviewed budget, Tom and Roy to review budget. Once the budget is reviewed by all board members, the quarterly maintenance figures will be finalized. Replacement of Unit A/C Shut Off Valves (2009): We are having a lot of problems with shut off valves when people replace their air conditioning units, and it’s starting to cost us a lot of money. Every time an owner has an AC unit replaced, we have to drain our entire water supply, and our water bill has gone up due to this. The water that circulates within is fresh city water. In last couple of months, we have had to do this three times. Michel talked to PCA Plumbing who would drain the AC water supply and change the shut off valves on all units, this could take about one week where we will be without air conditioning. It’s probably a good time to do this in January. It works out to about $100 per unit. The valves are the responsibility of the unit owners. It costs about $300 to get it done individually plus draining out the water each time. Michel negotiated with PCA Plumbing for a price of $100 per unit. In January all owners will receive a bill for $100. The question is who is going to pay for the units going into foreclosure, initially we will have to pay for them; when the unit is sold we can go after outstanding payments, right now there are 4 unit owners in this category. Board has voted and approved to proceed on having PCA replace all valves at one time. New Business: Owner asked about changes with the shuffleboard courts. Michel said that is postponed because our budget has already gone up about 13% and he is trying to keep the budget down. We currently have about $11,000 unpaid maintenance which will continue with an additional $10,000 in 2009. Eventually, we will get some of it back; once the banks foreclose on those units, the banks have to pay maintenance 6 months back and anything going forward. The banks might not foreclose; they might slow walk it as they know nothing is selling. Michel said one thing he did not factor into the budget and will be one of the items voted on in the next mailing, is whether hurricane protection is the unit owners responsibility (doors, windows, and probably air conditioning as well) and condominium is only obligated to insure it and pass on the proceeds, should there be any proceeds from an insurance company. If that does not pass then we would have to re-evaluate the budget. We have tried really hard not to have to do an assessment at year end for expenses. Windows/Shutter for Breezeway: Postponed until next year. More research to be done. Hurricane Preparedness – State Requirements: Ongoing Fire Alarm System: The fire alarm went off and Michel had to reset it. The fire department arrived and detected no cause for the alarm. Bass came out to inspect and could not find where the fault is with the system. Bass was referred to us by Doris, and they were able to fix our system in the past with spare parts they had on hand, otherwise we would spend $150,000 for a new system. We may be able to wait for a while longer before we have to replace the fire alarm system. New sprinkler system could be close to $1,000,000. Replace Bank Entrance Phone System: Tabled Fence on Riverside Drive: Tabled Permanent Posts for 5 Minute Parking Area: Tabled Motion was made to have the meeting adjourned and was seconded. Minutes taken from tape Cheryl Koski Office Manager |
