Nassau House Association

Board of Directors Workshop Meeting

Monday, October 27, 2003   7 PM

Board Members Present:            Roy Regeski, Adda Manosalvas, Marie Kastenbauer, Rick Larrabee

Absent:                                          Preston Scroggin

Roy opened the meeting with a review and acceptance of the last meeting’s minutes.  Roy made the motion to accept the minutes as read, seconded by Adda.

Insurance Review:

A lengthy discussion, ensued between Marie and Roy.  Marie had asked Gary Longo from Oswald Tripp & Co. to get us a second quote on all our insurances.  She noted that we get 2nd. & 3^rd quotes in all areas of expenditure except this one, our largest.  But she also said  that  when the board signed over the property and liability companies to Smith Watson & Parker agent (quotes already acquired by Gary Longo), they eradicated any possibility of getting competitive quotes.  Roy disagreed and made a motion to have Gary Longo send his insurance quotes to Nassau House in the next  2 days or the board would rescind the letter (which gave Southern Insurance back to Gary) and it would be given to Smith Watson and Parker. Seconded by Rick.
Smith Watson Parker has QEB, an “A” company on property, while Gary Longo has Southern Family a “B” Company. The board would not be available to meet Gary Longo with his bid and Roy asked to have him send a fax on the 28th or 29th with his quote.  Marie to contact Gary Longo.  Roy’s motion was  approved by the board. All agreed.  

Water Consumption:

Sprinkler system, pool and car wash is using approximately 15 gals per day. Roy said according to the meter readings, the pool does not leak.  The problem is with the sprinkler system.  Roy is working on erecting all sprinkler heads with Renny.  Cutting back on the time for watering the lawns should make a big difference in the consumption of water.  Board is asking Doris to call Tri-R and ask if they weed wack the sprinkler system heads.  Tabled till sprinkler system is done.

Painting:

Rick had set a meeting with Tom from Bell Painting for Monday evening.  Misunderstandings occurred and meeting will  be  re-scheduled concerning the painting of the parking roofs.  Tabled.

Roof Vent Structure:

Completed and working fine.

Windows:

PH-3 has not responded to the board concerning the white strips in her windows. Her contractor has been notified that the white strips must be put in place.   Unit # 406 contractor is coming in to place the strips in her windows. 

Circuit Breakers:

Tabled till Preston comes down.

Carpet and Railing:

Board discussed the rear entrance concerning the brick and railings.  New concrete placement to be tabled till future discussion.  Roy made the motion seconded by Marie to order a new railing to match the existing railing.  All approved.

Balcony Doors:

A letter was received from our attorney concerning the balcony doors.  According to our docs, any one wishing to change external appearance of building must have approval from 100% of the residents of the Nassau House (151).  Roy is in favor of changing the condo docs, to make it possible to install glass doors on balcony.  He will contact the attorney again concerning what action to take to make this change in favor of the glass doors on balconies.  Adda noted that 2/3 vote was necessary to change the condo docs and she interpreted the above rule to say that each apartment owner himself go to each owner and receive a 100% vote in favor of the owner to put in his glass door, an almost impossible situation to achieve.  

Security Cameras:

Roy, Marie and Adda met with ISN Security Company and asked for a bid on their equipment..  Bid to be given to the board by Wed. Marie to contact Privid Eye for a revised contract showing all the requirements the boards want.  At the next meeting on Nov. 10th a final decision will be made .  Roy made the motion, seconded by Marie.  All approved. 

Marie made the motion to adjourn, seconded by Rick.