Nassau House Association, Inc.
Board of Directors General Meeting
Monday, Nov. 17, 2003   7 PM

Board Members Present:            Roy Regeski, Preston Scroggin, Adda Manosalvas, Marie Kastenbauer, Rick Larrabee

Members Present:                         12

Roy opened the meeting with the Treasurers Report as of Nov. 12, 2003

                        Checking Account:                           $51,408

                        Savings Account:                              $27,999

                        Painting Account:                              $86,317

                        Misc. Assessment Account:            $10,604

Marie made a motion to accept the treasurer’s report, seconded by Rick.

After reading of the previous meeting minutes, Preston made a motion to accept, seconded by Rick.

Preston questioned what was going to be done on the carports.  Rick said that a deck stain would be applied after the power washing.  This type of paint would bead up and would last much longer than the paint applied as of now.  Any cracks that are now a problem, would be dug out and repaired.

Windows:

Unit 406 is having the white strips put in place on Tuesday.  No word has been received from PH-3 since the writing of the letter.  Preston will talk to the owner.

Painting:

Stacks 12 and 10 are being sealed.  Painting to follow.  Roy said that he found a few major problems with Bell Painting concerning the roof and roof door area. Roy spoke with the foreman, Rich, about problems and told them to repair roof holes with the pail of tar. Preston asked if a videotape had been made before starting their work.  Catwalk areas are now done.  If any owner notices a defect, write a note to the office about it.  Punch out list has not been done yet.  The windows are now being caulked.  Owners are asked to open their windows after the caulking is done to make sure the painters did not caulk the windows shut.   Any wall areas that have cracks on them will be dug out in a “v” shape and filled in.  Contractors are to clean up areas after the power wash. 

Balcony Doors:

Marie read a letter she composed to be sent to all owners concerning changing of the condo documents allowing glass doors on balconies only.  This letter is a straw vote only.  A 2/3 vote in favor will be needed.  If enough owners respond in favor of this change, then the board will take appropriate action to make the change. 

Pool Heater:

The pool heater no longer works, and since repair is too costly, a new heater has been ordered and will be installed next week by Roy and his brother.  Board approved.  The new heater will have a 10-year warranty, compared to the old 4-year warranty.

Rear Entrance:

Preston said he is waiting for a reply from the contractor. Contractor will also be asked to repair areas of the rear sidewalk and the car wash.

Security Cameras:  Contracts have been signed for the new security cameras and “key fobs,” a keyless entry system.  Two (2) key fobs will be given to each owner.  The Medico Key will still be needed for the trash room and restrooms.  The key fob system will greatly improve our security in the building.  For example, lost key fobs can be disarmed so they no longer work. 

Insurance:

Marie earlier approached a second insurance company, Oswald Tripp & Co., to give us an insurance quote, so as to provide an alternative and competitive quote.  As a result, we were able to keep insurance costs lower.  Rick thanked both Marie and Adda who have spent a lot of time and effort in compiling quotes for the board to review.  Both companies presented their proposals to the board last week.   Preston made the motion to go with Smith Watson and Parker, our current carrier, seconded by Jenny Moore. Coverage begins 11-28-03.  Vote taken by board was unanimous.    5-0 in favor of Smith Watson Parker.

Budget:

Tabled for further review.  Board to meet on Thursday. 11-20-03 at 10 am.

Contractors Form:

Each owner will receive a form for any construction or repair work to be done in his or her unit.  These forms are being put in units when Bug Off comes.

Preston read a notice that he found in another condo elevator and thought it would be a good idea for our condo.  It reads as follows:

“If you are a owner, renter, or the guest of an owner, then you are the guest of every owner of this complex.

All the facilities available for your enjoyment are made possible financially and otherwise by all the owners.

To protect our investment we have established Rules and Regulations to which all of us must adhere to, we ask that all abide by them to ensure that these privileges will not be denied us.”

Years ago this was posted in our elevators.

Rick made a motion to adjourn the meeting, seconded by Preston.